Please respect the facilities and the contents inside. These facilities are privately owned property that has been offered to the community for disaster response.

Check that the environment around the facility is safe

Check that the environment around the facility is safe.

For your safety, always work with other people.

Are there any potential hazards that present a health and safety risk?

  • Flooding or slips which threaten the facility
  • Fires nearby
  • Smell of gas or sewage
  • Exposed electrical wires
  • Is the facility in a tsunami evacuation zone?

If the area is not safe, find another location. Leave a note to say where you are relocating to, and why, to help keep others from harm. It could be written on a footpath in chalk, or left somewhere visible near the entrance to the building.

Locate keys 

If you have the keys to the facility through your everyday life (if you work there, or hire the facility on a regular basis), you can open up the Hub.

Other people in the community may also have keys for the facility or other ways to access it, such as the building owner, staff, Board of Trustees, or neighbours.

Check that the environment around the facility is safe

  • Image of people checking the safety of a buildingCheck the outside and inside of the buildings to make sure they are safe enough to use. Does there appear to be any structural damage?
  • When you get inside, look for hazards that you may not have seen from outside the buildings.

If there are any concerns, find another location. Leave a note to say where you are relocating to, and why, to help keep others from harm. It could be written on a footpath in chalk, or left somewhere visible on a building.

Locate the Community Emergency Hub kit

Image of hub kit (a plastic tub and a cardboard tube)The location of the kit is marked on the Facility Map of the facility specific guide - you are looking for a plastic tub and a cardboard tube.

If the kit is damaged or you cannot get to it safely, find alternative or additional equipment from within your community.

 

The Hub kit contains:

  • A copy of the hub guide for the specific facility
  • Civil Defence VHF radio
  • Stationery
  • AM/FM radio
  • Maps

Identify a safe working space

Identify a suitable spaceKeep in mind:

  • The facility needs to be easily accessible – some people may be in wheelchairs, have buggies/pushchairs, or have limited mobility.
  • The Hub may need to increase or decrease in size during the time it is open, depending on the community’s needs.
  • Somewhere with extra rooms or additional buildings nearby will be useful, if you have lots of people coming to the Hub.
  • If the radio is required, this will need a quiet room away from the public.

Image of a person cleaning upClean up

Tidy up the rooms you plan to use to make them safe to work in.

  • Clean up rubbish and broken items
  • Move furniture to free up space
  • Secure any items that might fall in aftershocks

Ensure the space is accessible to everyone, keep walkways clear and consider those with mobility and visual difficulties.

If more people come to the Hub while you are setting up, encourage them to help, if they can.